Sarum College Seeks Volunteer Clerk to the Trustees

Thank you for your interest in applying for the role of Volunteer Clerk to the Trustees.

To find out more about the volunteer post, please read the following document:

• Job Description for the Volunteer Clerk to the Trustees (also copied below)

If you would like to discuss the role further, please phone or email Mark Manterfield (01722 424832, mdm@sarum.ac.uk)

If, after reading the application documents and learning more about the College through the website you decide that you would like to apply for the post, please write to Mark Manterfield including the following:

• Your personal details – name, address, telephone numbers and email address
• Information to support your application (experience, skills, specialist knowledge or qualifications etc)
• The names and addresses of two referees, making sure that they are not personal friends or family members (suitable referees will include former employers, teachers etc or independent people who can give a view as to your experience or character)
• Confirmation that you have the right to work in the UK
• Confirmation that you don’t have any unspent convictions

Applications may be sent by email to mdm@sarum.ac.uk or by posted to: Mark Manterfield, Volunteer Clerk to Trustees, Sarum College, 19 The Close, Salisbury SP1 2EE

Job description for Volunteer Clerk to the Trustees of Sarum College

Job Purpose

To assist the Trustees and Leadership of Sarum College in the governance of the College.

Main Tasks

• to attend all meetings of the Board of Trustees (which meets four times a year, usually on Thursdays at 11.00 am but with the possibility of a 24 hour residential meeting in March) and of its Executive Committee (which meets seven or eight times a year, usually on Wednesdays at 11.00 am), to advise on the agendas for these meetings and take the minutes
• to act as Secretary to the Nominations Committee, advise on its business and, when it occasionally meets, take minutes (the Committee is small and sometimes acts through informal communication among its members)
• to understand, interpret and advise on the contents of the College’s governing documents (primarily its Articles of Association and the Rules and Regulations which have been made under the Articles)
• to maintain a register of trustees and committee memberships and to advise the trustees on forthcoming vacancies
• to engage with governance aspects of College projects (previous examples include taking out a loan, the merger of Sarum College with STETS and the incorporation of the Charity).

The role may expand to include servicing the Board of Studies (which currently meets three times a year) on the same basis as the Executive Committee.

Desirable Experience and Personal Qualities

• some experience in this or a related field
• general understanding of how committee structures work
• a feel for Sarum’s activities
• the ability to write good minutes
• not being fazed by legal issues and terminology
• attention to detail
• independence of mind.

Liaison with the Bursar, Mark Manterfield

The Clerk is appointed by the trustees to this honorary office under Article 10.1.3. This role is to be distinguished from the role of Secretary to the Charity in accordance with the Companies Acts, to which the Bursar has been appointed by the trustees under Article 10.1.1. The Clerk works closely with the Bursar.